Retain imported fields

The events you're importing may include custom fields. For example, in addition to the standard event fields, such as event name, start date, and start time, each event may include custom fields such as Audience, Category, or Event Created By.

To retain the custom field data, you must create corresponding fields in Trumba® before you import.

How to retain custom field data

1. Export your calendar from another program or create a file that contains the events you want to import.

   Where can I find tips for exporting and preparing files?

2. In Trumba Connect, create a custom field that corresponds to each custom field in the events you're importing.

   How do I create new custom fields?

   For example, you might create a single-line-of-text field called Event Created By that contains a person's name. Or, you might create a list-of-choices field called Audience that contains a list of audience values, such as Seniors, Adults, Teens, and Children.

   Tip For the easiest import, make the custom field names in Trumba Connect match the custom field names in the file you're importing. Note that commas in field names will cause the import to fail.

3. Add the new custom fields to the default event template or create a new template that contains the fields.

   How do I modify or create event templates?

4. In the Trumba Connect editing environment, select the calendar into which you want to import events, and then click Calendar Settings. Follow these instructions to assign the appropriate template to the calendar.

   Tip Unless you're importing a very small number of events, it's a good idea to create a new calendar that you can use for an import test. If importing into the test calendar is successful, you can bulk move the events to or import again into a different calendar. If you see problems with the imported events, you can delete the new calendar, troubleshoot the file, and start again.

5. Follow these steps to import the file.

   If you're prompted to map fields, learn more here.

6. Complete the import process and display the calendar into which you imported the file.

   Click an event to edit it. You should see the fields you imported with data in them. If you don't, you may have forgotten to assign the appropriate template (see step 4).