Add map links to events

What you can learn in this topic:

• Overview: Add map links
• How to add map links to events
• How to update map links
• How to remove outdated map links
• What happens to map links when you subscribe or export

Overview: Add map links

People will be more likely to attend your events if they know how to get to them.

By adding a map link to an event, attendees will know exactly where the event venue is located and how to get there.

Tip If you add map links to events, you can provide a Location Search control spud along with your main calendar. The Location Search spud lets visitors search for events that occur within a given radius of a specific location. Learn more about the spud.

You can include a map link with any event for which you can provide a verifiable location.

For example, you can search for:

• A place or landmark, such as the Lincoln Memorial.
• A neighborhood, such as Capitol Hill, Seattle.
• A company name, such as Microsoft.
• A partial or complete address, such as 1000 4th Ave, Seattle.
• A zip code.
• Latitude and longitude coordinates.

Tips

• You can add only one map link to an event. If you want to link to other map locations, add the URLs either to the Description or Web link fields in the Event Information form. For more information about links in the Description field, see HTML editor.
• If you import events, even those that include verifiable locations, map links are not added automatically. You have to open each event and manually add the map link. For more information about importing events, see Import events.

How map links work

Trumba® Connect uses the Google Maps™ mapping service to verify the addresses and points of interest, and then create map links. Other map services are no longer available. Map links you've applied using other services in the past are converted automatically to Google Maps™ links both in your published calendar views and in your event data in the Trumba editing environment.

Each time you add a map link to an event, the link is added to the Recent list. (So, you don't have to add a new map link for the same address over and over; you can select an existing link from the Recent list.)

You can test map links by clicking the mapped location link below the Location field in the add/edit event form -- highlighted in blue in the example below.

Can I remove links that I no longer use?

Notes

• The order of the links in the Recent list is determined by when each map link was added, with the most recent at the top. The list can contain up to 50 map links.
• Map links are associated with accounts. When you add map links to events on one calendar, those links are available on the Recent list for use in events on other calendars in the same account. However, if you share a calendar with another account, map links from your account are not available to shared-calendar editors in the other account.
• Links you add using latitude and longitude coordinates are not included in the Recent list.

How calendar visitors use the links

When you publish a calendar, the location listed for the event where you added the map link becomes a hyperlink to a map of the location, as shown in the screenshot below:

Site visitors can click the location link to display a map of the event location, or they can click the event title to open the event details page.

A thumbnail image of the map appears on the event details page (outlined in green in the following screenshot); clicking the location or the View Full Map link under the thumbnail (outlined in red) displays the full map:

Tip Map links are also available to recipients of scheduled or one-time calendar email messages that you send. By clicking the titles of events in the email message, recipients open event detail pages similar to the one above.

How to add map links to events

1. Create a new event on any calendar for which you have edit permissions.

   Or, click an event title to open the add/edit event form.

2. In the add/edit event form, for Location, type the place name or address where the event is taking place.

   Tips

   • Separate the elements of an address by commas or type them on different lines.
   • You can provide a descriptive label in the first line of the location and it still maps correctly.

     For example, to map the Seattle downtown library, you can add the library name to the first line of the address:

     Seattle Public Library, downtown Seattle
     1000 4th Ave
     Seattle, WA 98101

   How can I add a map link using latitude and longitude coordinates?

3. Click Map Link.

   Tip If you're adding a map link for an address you've mapped in the past, you don't need to add the address or link again from scratch. Instead, click Recent, and then select the link from the list.

4. What you see after you click Map Link depends upon whether or not the Google Maps™ mapping service can verify the location from the information you provided:
   • If the mapping service finds a match, a mapped location link appears -- highlighted in blue in the example below.

     

   • To remove the map link, click the button highlighted in red in the screenshot above.
   • If the mapping service is unable to verify the location, you'll see the following message:

     

     In the Location text box, provide additional location information, and then click Map Link again. When the mapping service verifies the location, it's automatically added to the Recent list.

5. Click OK to add the map link to the event.

Use latitude and longitude coordinates to add map links

If you want to provide a map link to a relatively remote area or if you're trying to link to an address that the Google Maps™ mapping service can't verify, you can use latitude and longitude coordinates. (Typically, a location's coordinates are easy to find using internet search.)

When you enter the coordinates, use the Decimal Degrees format where the N-S and E-W designators are omitted. Instead, to indicate direction, use the:

• Plus sign for latitude values north of the equator and longitude values east of the Prime meridian.
• Minus sign for latitude values south of the equator and longitude values west of the Prime meridian.

For example, to add a map link to Hamlin Park in Shoreline, WA, use these values for latitude and longitude, respectively: +47.7470422 and -122.3087386.

Tip Latitude and longitude values that omit the plus sign are assumed to be north of the equator and east of the Prime meridian.

To add a map link using latitude and longitude coordinates

1. In the add/edit event form, in the Location section, click Lat/Long.

   

2. In the window, type or paste the latitude and longiture coordinate values, and then click OK.

   

   The coordinates appear beside the mapped location link. You can test the link by clicking the hyperlinked coordinates.

   

3. In the Location text field, type the name of the location.
4. Click OK to save the event.

Tip Map links you add using latitude and longitude coordinates do not appear in the Recent list.

How to update map links

If the location for an event changes, you may need to update the map link associated with the event.

Tip Updating a map link means changing the location and link associated with an event. Updating a map link has no effect on the Recent list. The original map link and the new one both remain in the list until you remove the outdated one.

1. Display the calendar that contains the event that you want to update, and then click the event title.
2. In the add/edit event form, in the Location field, replace the old address information with the new information, and then click Map Link.

   If the Google Maps™ mapping service is unable to verify the location, provide additional location information in the Location text box, and then click Map Link again.

3. Click OK to add the new map link to the event.

   You can test map links by clicking the mapped location link below the Location field.

   Tip Before you click OK, if you're not likely to ever again use the outdated link you just updated, read on to learn how to remove it from the Recent list.

How to remove outdated map links

Over time, some of the map links you add to the Recent list may become outdated. To keep the list as compact and usable as possible, you can remove outdated links.

Tip Events that use a particular map link are not affected if you remove that map link from the Recent list.

To remove links from the list

1. In the Trumba editing environment, select a calendar, and then click an event title to open the add/edit event form for the event.
2. In the add/edit event form, in the Location section, click Recent.
3. In the links list, click the trash can icon to the right of the map link you want to remove.

   

4. Click OK to close the form.

What happens to map links when you subscribe or export

Map links that you've created in Trumba Connect are not available:

• In a calendar in Apple iCal after you subscribe to a Trumba calendar.
• In iCalendar (.ics) or Comma Separated Values (.csv) files that you export from Trumba Connect.

Tip Map links are available when you subscribe to an RSS feed of a published calendar. Clicking the event title in the RSS reader opens event details, where you can click the location or map thumbnail link to display the map.