Send events by calendar email

This topic explains how to set up a one-time or scheduled digest calendar email.

If your scheduled calendar email is already set up, you might be looking for instructions to:

• Change a calendar email's schedule
• Cancel scheduled email
• Enable/disable visitor subscriptions to your calendar email
• Prevent calendar email replies

Send a one-time or scheduled email message

Tip Do you promote events with durations that span midnight? If so, look here to see how to set up your calendar to prevent those events from appearing twice in your calendar email messages.

To send a one-time email message

1. Display the calendar you want to send, and then click Email Calendar above the calendar.
2. Click Send a One-time Email.
3. In the To field, select the check boxes for the people you want to include, or click Edit Distribution List to create or edit the distribution list.
4. Type a subject and the personal message you want to send with the events.

   Use the HTML editor buttons to format the message text, add images, insert lists, and more.

   How do the HTML editor buttons work?

5. Select the time period for events you want the message to include.

   How do time periods work in calendar email?

6. Click Refresh Preview to preview the one-time email.
7. When you're satisfied with your message, click Send Now.

To schedule a recurring message

1. Display the calendar you want to send, and then click Email Calendar above the calendar.
2. Click Set up Scheduled Email.
3. Create or edit the distribution list. When your distribution list is complete, click Next.
4. On the next screen, specify the following:
   • How frequently you want the message to be sent and whether you want the first message sent immediately.
   • How much of the calendar to send each time.

     How do time periods work in calendar email?

   • What other calendars' events you want to include.
   • Whether to send automatic email updates when you change your calendar.

     Tell me more about how automatic updates work.

5. Type the personal message you want to send with the events.

   Use the HTML editor buttons to format the message text, add images, insert lists, and more.

   How do the HTML editor buttons work?

6. Click Next.

   The final page shows a preview of how your email message looks.

7. If you want to modify the message text or any settings, click Back. Otherwise, click Finish to finish setting up the scheduled email.